Privacy Policy

1. What stays on your computer

Screen captures, transcripts, guidance and history are processed and stored on your computer, and no audio or image files are written to disk. Two kinds of data leave your computer, and AI Interview Assistant stores neither: the text of each AI request (section 4) and, unless you choose on-device speech in the app, short segments of session audio for transcription and the guidance text you choose to hear read aloud (section 5).

2. What the cloud backend stores

• Account data: your internal user id, email address and display name from your identity provider.
• Billing references: a billing customer id and subscription state. No card data.
• Entitlement snapshots and audit events.
• Device/session records if you enable device management.
• Privacy requests (export/deletion).
• Speech usage totals: seconds transcribed and characters read aloud per month. Never audio or text.
• AI usage records: when a request was made, the provider and model, token counts, any allowance used and the outcome. Never the request or response text.

The backend never stores interview content, raw audio, screenshots, transcripts, prompts or guidance. AI request and response text is processed in memory only, to relay it, and is not stored or logged.

3. AI included in your plan

Guidance is generated by an AI model that AI Interview Assistant provides as part of your plan, through an approved external AI provider. You do not need, and cannot connect, your own AI provider account or API key.

4. How AI requests are processed

AI Interview Assistant uses an approved external AI provider to process AI requests. The desktop app sends the text of each request (for example your question and the context the app includes for it) to the AI Interview Assistant backend, which checks your plan and forwards it, with AI Interview Assistant's own provider credential, to the AI provider. The answer is streamed back to you through the backend. AI Interview Assistant does not train AI models. The provider is listed on the subprocessors page, and its processing terms must be finalized by counsel.

5. Speech: transcription and reading aloud

AI Interview Assistant uses an approved external speech provider to transcribe session audio and to read guidance aloud. By default the desktop app sends short segments of your microphone and call audio to the AI Interview Assistant backend, which relays them to the speech provider and returns the text; when you choose to hear guidance, its text is relayed the same way and the audio is returned. AI Interview Assistant does not store the audio or the text. You can choose on-device Windows speech recognition and voices in the app instead; then audio never leaves your computer.

Call audio can include the voices of other people. Use speech features only where the people you speak with have been told and, where required, have agreed.

6. Referral tracking

AI Interview Assistant works with partners who recommend it, and uses Affitor, an affiliate tracking provider, to credit them. The website pages outside the admin console load Affitor's tracking script. It stores cookies in your browser that identify your visit and, if you arrived through a partner's link, the partner who referred you. It sends Affitor the address and title of the page you opened, the page you came from, the link's source tags, and technical details such as your browser type, language, time zone and screen size; Affitor's servers also see your IP address. When you create an account, the website sends Affitor your account's internal user id and your email address once, so the new account can be linked to the partner who referred you. This is not repeated when you sign in again. Affitor receives no interview content, audio, screenshots or AI requests. Affitor is listed on the subprocessors page, and its processing terms, how long it keeps this data and whether your consent is needed must be finalized by counsel.

7. Purposes and lawful bases

We process account and billing data to provide the Service, to manage subscriptions and to meet legal obligations. The lawful bases and any consent requirements must be finalized by counsel.

8. Retention

Account data is kept while your account is active and for a limited period after deletion as required by law. AI usage records are kept for the operational retention period so usage questions can be resolved, and are removed when your account is deleted.

9. Your rights

You can export your account data and delete your account from the account page. Depending on your location you may have additional rights (access, correction, objection, portability).

10. International transfers

Where data is transferred internationally, appropriate safeguards are used. The exact mechanisms must be finalized by counsel.

11. Children

The Service is not intended for children. The age policy must be finalized by counsel.